Please contact your local ministry Employment and Training Consultant responsible for your school board’s Ontario Youth Apprenticeship Program contract agreement.
Sub-Topic: Completing-Withdrawing
What happens when I update the Ontario Youth Apprenticeship (OYAP) participation to complete or withdrawn, will I be able to see the student’s record?
You will still see the student’s record on the screen, until you exit that record. Then you will no longer see it in your Client List. Note that the record is not deleted; records remain in the system and are visible to ministry staff. For privacy reasons, school board staff can no longer see the… Continue reading What happens when I update the Ontario Youth Apprenticeship (OYAP) participation to complete or withdrawn, will I be able to see the student’s record?
Do I have to enter the graduation date in the “date of graduation” field?
Yes. Enter the date of graduation for students who obtain their Ontario Secondary School Diploma. This provides confirmation to the ministry that the students obtained their diplomas.
Do I have to complete or withdraw each program separately, or is there a way to complete or withdraw all programs for one student at one time?
Yes. If the information entered is the same for all programs, you can select the client and then update the special program outcome for all programs. See section 4.2.2 of the EOIS-APPR User Manual for School Boards.
How do I complete or withdraw a student who has more than one Ontario Youth Apprenticeship Program (OYAP) program participation?
Please follow these guidelines: When a student quits an OYAP placement, you can update the program outcome to “withdrawn” at any time during the school year. When the student graduates and leaves high school, update all program outcomes to complete (for the programs that the student did, in fact, complete). See above for guidelines on… Continue reading How do I complete or withdraw a student who has more than one Ontario Youth Apprenticeship Program (OYAP) program participation?
Can I enter the date the data entry was done for the complete or withdrawn date?
No. See above for dates to enter.
What date should I enter for the withdrawn date?
Please follow these guidelines: If the student did not complete the Ontario Youth Apprenticeship Program (OYAP) (i.e. s/he quit the co-op placement), enter the date the student withdrew from OYAP. If the student left high school without obtaining an Ontario Secondary School Diploma, enter the date the student was demitted from the board’s database. Do… Continue reading What date should I enter for the withdrawn date?
When should students’ Ontario Youth Apprenticeship Program (OYAP) participation be updated to “withdrawn”?
This box should be checked when OYAP participants: withdraw from OYAP before completing the placement, or leave high school without obtaining their Ontario Secondary School Diploma. Please refer to the school board’s OYAP contract agreement or the EOPG for the exact start date and the due date.
What date should I enter for the completion date?
Please follow these guidelines: If the student did not return for a 5th year, enter the student’s graduation date. If the student returned for a 5th year, enter the date the student left high school (i.e. the date the student was demitted from the board’s database). Do not enter the date that the data entry… Continue reading What date should I enter for the completion date?
When should students’ Ontario Youth Apprenticeship (OYAP) participation be updated to “complete”?
This box should be checked when OYAP participants obtain their Ontario Secondary School Diploma (OSSD) and have left high school. Please refer to the school board’s OYAP contract agreement or the EOPG for the exact start date and the due date.